Administrative Job Titles and Descriptions

Administrative Job Titles and Descriptions



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BY ALISON DOYLE

 

Updated September 15, 2018

Because administration is such a broad category, there are many different administrative job titles. Some of these titles, like “administrative assistant” and “program administrator,” refer to jobs with very similar duties. However, some job titles describe very different types of jobs.

Administrative work can encompass a wide variety of duties. Administrative workers are those who provide support to a company. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks.

Read below for an extensive list of administrative job titles, and what each title means. Use this list when searching for a job in administrative work. You might also use this list to encourage your employer to change the title of your position to better fit your responsibilities.

Common Administrative Job Titles

Below is a list of common administrative job titles organized by job type. Read below for a description of each job type. For more information about each job type, check out the Bureau of Labor Statistics’ Occupational Outlook Handbook.

Administrative Assistants and Secretaries:Secretaries and administrative assistants perform a variety of administrative and clerical duties. They might answer phones and support customers, organize files, prepare documents, and schedule appointments. Some companies use the terms "secretaries" and "administrative assistants" interchangeably. However, administrative assistants often have a higher degree of responsibility. Along with doing the work of a secretary, they might also be involved in organizing meetings and conferences, performing bookkeeping tasks, and even managing the office budget.

Administrative Assistant





Administrative Coordinator





Administrative Director





Administrative Manager





Administrative Services Manager





Administrative Services Officer





Administrative Specialist





Administrative Support Manager





Administrative Support Supervisor





Administrator





Assistant Director





Executive Assistant





Executive Services Administrator





Human Resources Administrator





Legal Secretary





Medical Secretary





Program Administrator





Program Manager





Secretary





Senior Administrative Coordinator





Senior Administrative Services Officer

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Senior Executive Assistant





Senior Special Events Coordinator





Senior Support Assistant





Senior Support Specialist





Special Events Coordinator





Special Programs Coordinator



Bill and Account Collectors: Bill and account collectors help manage and maintain the finances of a company. They receive payments, record financial information, and arrange for payment of overdue bills. They often help debtors find solutions for paying their overdue bills. They might also perform other related clerical duties.

Account Collector





Bill Collector





Billing Coordinator



Financial Clerks: This job type includes bookkeeping, accounting, and auditing clerks. These clerks produce and maintain financial records for companies. There are also financial clerks who perform less specified duties, such as carrying out financial transactions and helping customers. These clerks typically require a high school diploma, while bookkeepers, accountants, and auditing clerks require some postsecondary education. They often need at least some coursework or experience in accounting.

Accounting Clerk





Auditing Clerk





Bookkeeper





Credit Clerk





Financial Clerk





Office Manager





Office Support Manager





Office Support Supervisor





Senior Administrative Analyst



General Office Clerks: General office clerks perform a variety of administrative tasks. They might answer telephones, file records, type and maintain documents, and assist clients. They might also do some basic bookkeeping and financial transactions.

Billing Clerk





Contract Administrator





File Clerk





General Office Clerk





Office Clerk





Staff Assistant





Typist





Word Processor



Information Clerks: Information clerks perform a variety of clerical duties. They often gather information to help the company. This might involve searching databases, retrieving files, or maintaining records. They typically need at least some coursework or experience with spreadsheet computer programs.

Data Entry





Information Clerk





Records Management Analyst





Support Assistant





Support Specialist



Mail Clerks: Postal service clerks receive, sort, and deliver mail. The may also assist customers either on the phone or in person.

Mail Clerk





Mail Clerk Leader



Material Recording Clerks: Material recording clerks track product information. They ensure proper shipment of items, track shipments, and maintain inventory. They might do some of their data recording in an office but often spend time tracking inventory in the company's warehouse.

Facility Manager





Material Recording Clerk





Senior Coordinator



Receptionists: Receptionists perform a variety of administrative tasks. They are often the first point of contact for clients and customers. They answer phones, greet customers, and answer questions about the organization.

Client Relations Manager





Office Assistant





Receptionist





Virtual Assistant





Virtual Receptionist



 https://www.thebalancecareers.com/administrative-job-titles-2061489?_ga=2.164105338.412802416.1537917395-1547547227.1533468573